Council Host - Revision history

Memery at 21:11, 6 October 2020

2020-10-06T21:11:37Z

Memery at 21:11, 6 October 2020

2020-10-06T21:11:07Z

Mellori: Template

2020-08-30T16:24:57Z

Template

Spectatre: /* Host duties */

2020-08-22T15:03:10Z

‎Host duties

Spectatre: /* Votes */

2020-08-22T15:02:29Z

‎Votes

Spectatre: /* Votes */

2020-08-22T15:02:11Z

‎Votes

Spectatre: /* Meeting order */

2020-08-22T15:01:45Z

‎Meeting order

Spectatre: /* Before the Meeting */

2020-08-22T15:00:40Z

‎Before the Meeting

Spectatre: /* Meeting order */

2020-08-22T15:00:20Z

‎Meeting order

Spectatre at 14:59, 22 August 2020

2020-08-22T14:59:52Z

← Older revision		Revision as of 21:11, 6 October 2020
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	The Host is in charge of running the meeting. They announce the topics, working with the Scribe and Council to progress through them constructively. They are chosen at the end of the previous council meeting - any council member can volunteer to host, with any newly-elected members given first refusal.		The Host is in charge of running the meeting. They announce the topics, working with the Scribe and Council to progress through them constructively. They are chosen at the end of the previous council meeting - any council member can volunteer to host, with any newly-elected members given first refusal.
		+
	In the event that the selected host is unavailable before the start of/during a meeting, a host can be substituted in from any present council member.		In the event that the selected host is unavailable before the start of/during a meeting, a host can be substituted in from any present council member.

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 The Host is in charge of running the meeting. They announce the topics, working with the Scribe and Council to progress through them constructively. They are chosen at the end of the previous council meeting - any council member can volunteer to host, with any newly-elected members given first refusal.
-A Host's responsibilities are BEFORE and DURING the meeting
+A Host's responsibilities are BEFORE and DURING the meeting.
 ==Host duties==

← Older revision		Revision as of 16:24, 30 August 2020
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	[[Category:LVS]]		[[Category:LVS]]
		+	{{LVS}}

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 If there are no player announcements, or after these have been announced, you should invite Zedwick to speak, in case he has any announcements or events relating to the server as a whole.
-====End of Meeting Business====
+=====End of Meeting Business=====
-There are three bits of end-of-meeting business.
 *Election of new members - any Zedling present wishing to join the council can request a membership vote, you should invite them to do so here. If there are no requests, move on to host-selection. If a Zedling requests a membership vote, the Host should announce them as a candidate, and request votes via private message (PM). In the case of multiple candidates, each is voted on separately/individually. A successful candidate must receive a majority of aye votes, with a minimum of 5 votes cast. You should allow a couple of minutes at most for members to cast their votes - if a candidate does not meet the required threshold, simply state the vote has not succeeded and move on. Once all elections are complete, successful candidates are allocated empty council seats in order of most 'aye' votes. If candidates have equal numbers of aye votes, and there are not sufficient empty seats to allocate them, the host shall decide a tiebreak method (for example, a Zestygame or quiz).
-*Host-selection. Gotta work out who's hosting the next meeting. Any new members elected are given first refusal to host the following meeting. If they decline, or there are no new members, the host should request a volunteer from the council members present.
+*Host selection. Gotta work out who's hosting the next meeting. Any new members elected are given first refusal to host the following meeting. If they decline, or there are no new members, the host should request a volunteer from the council members present.
 *Announcing the next meeting. Use the !nextmeeting command to announce the date/time of the next meeting, which will be two weeks away.
 {| class="wikitable"

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 Often a council comes to an agreement on a topic in an informal way. For larger matters that involve changes to the server, council, or council-adjacent things (such as regulations, warp mayors, or spawn end/markets) a proposal may need to come to a VOTE. To allow absent members to participate in these votes, they are carried across two meetings.
-* If you are hosting when a proposal is suggested, the council needs to agree on the WORDING of this proposal (IE "The council can have a maximum of 20 members at any given time"). Once this is agreed, request that the scribe post this wording in the pre-agenda for the vote to take place in the following meeting.
+* If you are hosting when a proposal is suggested, the council needs to agree on the WORDING of this proposal (IE "The council can have a maximum of 20 members at any given time"). Once this is agreed, request that the scribe post this wording in the pre-agenda for the vote to take place in the following meeting. Between meetings, discussion can take place on this pre-agenda, with any members being allowed to cast their vote on the thread
-−
 Between meetings, discussion can take place on this pre-agenda, with any members being allowed to cast their vote on the thread
 * If you are hosting at this 'following meeting' when a proposal needs to be voted on, you will see this in the Scribe's post in the pre-agenda. You should bring the proposal to a vote with a minimum of further discussion, remembering to include any votes that members submitted on the pre-agenda. You can request members submit their vote via private message, though members may also announce their vote publically. It is up to you to then declare if the vote has passed or failed. If that this meeting discussion causes the wording of the proposal to change, and a council member has voted on the prior wording in the pre-agenda, the process starts again - amended wording is agreed with the scribe to post in the pre-agenda for the following meeting.

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 When you announce the first topic for discussion, you may invite the player who brought it up to lead discussion as !speaker, as well as using !topic to give a brief summary of what is being discussed.
-When a topic is being discussed, everyone should work together to keep things organised and constructive - as Host you are empowered to direct people to stay on-task, issuing warnings and strikes if necessary for any members engaging in disruption or misconduct.  The aim of any topic is for the council to come to an agreed conclusion. Often this will occur organically without much intervention needed from the Host, at which point you can move on to the next topic. Occasionally a topic will be very complex, where there is much discussion without council coming to an agreement. This is the reason for the 30-minute time limit on any topic's discussion. If after 30 minutes a topic is not concluded, or any time prior to this where you feel the conversation is going around in circles without making progress, as host you can decide to move the Council on to the next topic. If the council feel like the topic does merit further discussion, it can be re-addressed at the end of the meeting (if time), or placed on the pre-agenda of the following meeting for further discussion. Remember, there's a max of 90  minutes for topic discussion. After 90 minutes has elapsed, the meeting moves on to announcements and end-of-meeting business. Any further outstanding topics can be moved on for discussion at the following meeting.
+When a topic is being discussed, everyone should work together to keep things organised and constructive - as Host you are empowered to direct people to stay on-task, issuing [[Zedling Council#Code of Conduct|warnings and strikes]] if necessary for any members engaging in disruption or misconduct.  The aim of any topic is for the council to come to an agreed conclusion. Often this will occur organically without much intervention needed from the Host, at which point you can move on to the next topic.
 =====Votes=====

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 ==Host duties==
 === Before the Meeting ===
--Decide a meeting place to host at. This can be an existing building (with the owner's permission), or something you build yourself. Zedwick's Palace is the standard option for a council hall if you do not wish to build or select somewhere else. The basic requirements of a meeting hall is that it have sufficient seats for the council (20), and is safe enough for the meeting to be conducted without risk of death.  Previous meeting halls have included skyscrapers, dungeons, tables, castles - once it was even a moving ship! The choice is up to you. Zedwick will set up a temporary warp from spawn when the meeting takes place so members can get to it easily.
+* Decide a meeting place to host at. This can be an existing building (with the owner's permission), or something you build yourself. Zedwick's Palace is the standard option for a council hall if you do not wish to build or select somewhere else. The basic requirements of a meeting hall is that it have sufficient seats for the council (20), and is safe enough for the meeting to be conducted without risk of death.  Previous meeting halls have included skyscrapers, dungeons, tables, castles - once it was even a moving ship! The choice is up to you. Zedwick will set up a temporary warp from spawn when the meeting takes place so members can get to it easily.
--Look at the pre-agenda, make note of any votes due to take place, as well as any topics submitted for discussion. Any votes/topics submitted here take priority at the meeting.
+* Look at the pre-agenda, make note of any votes due to take place, as well as any topics submitted for discussion. Any votes/topics submitted here take priority at the meeting.
 === During the Meeting ===

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 Topic discussion has a 90-minute time limit, with each topic having a max. of 30 minutes. This is intended to avoid a single topic dominating a meeting.
-=====TOPICS=====
+=====Topics=====
 When you announce the first topic for discussion, you may invite the player who brought it up to lead discussion as !speaker, as well as using !topic to give a brief summary of what is being discussed.
 When a topic is being discussed, everyone should work together to keep things organised and constructive - as Host you are empowered to direct people to stay on-task, issuing warnings and strikes if necessary for any members engaging in disruption or misconduct.  The aim of any topic is for the council to come to an agreed conclusion. Often this will occur organically without much intervention needed from the Host, at which point you can move on to the next topic. Occasionally a topic will be very complex, where there is much discussion without council coming to an agreement. This is the reason for the 30-minute time limit on any topic's discussion. If after 30 minutes a topic is not concluded, or any time prior to this where you feel the conversation is going around in circles without making progress, as host you can decide to move the Council on to the next topic. If the council feel like the topic does merit further discussion, it can be re-addressed at the end of the meeting (if time), or placed on the pre-agenda of the following meeting for further discussion. Remember, there's a max of 90  minutes for topic discussion. After 90 minutes has elapsed, the meeting moves on to announcements and end-of-meeting business. Any further outstanding topics can be moved on for discussion at the following meeting.
-=====VOTES=====
+=====Votes=====
 Often a council comes to an agreement on a topic in an informal way. For larger matters that involve changes to the server, council, or council-adjacent things (such as regulations, warp mayors, or spawn end/markets) a proposal may need to come to a VOTE. To allow absent members to participate in these votes, they are carried across two meetings.
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 Once all topics have been addressed (or the meeting has met the 90-minute limit for topic discussion), you can move on to announcements.
-=====ANNOUNCEMENTS=====
+=====Announcements=====
 Announcements by nature are short, often a player will want to let council know of something that is happening on the server, such as an event they are running, a build they could use help on, or something they've been doing.